OPTUS Services Ltd

A tour of the PC software for Easy Visit

Main screen

The main screen shows all people currently visiting your premises. As they leave, the details are removed from the screen.

Start a new visit

To start a new visit, click on the new visit icon or select Visit - New from the top menu.

The main white area (initially blank) shows an alphabetical list of all previous visitors. This list can be periodically purged. Either select a visitor from the list by clicking on the name or enter details of a new visitor in the boxes provided at the bottom of the window. Once you click OK the visitor's badge will print to the printer. Simply put the badge in a spare holder and issue it to the visitor.

Complete a visit

Three options are available to complete a visit.

1. Using the bar code scanner, scan the returned visitor's badge. The details of that visitor will disappear from the main screen.

OR

2. Click on the visitor's details in the main screen area so that they are highlighted in blue.

If the visitor is leaving, but their badge has been mislaid or will not scan, click the icon.

OR

If the visitor has already left and you are uncertain of the time they left, click the icon.

File menu

File menu options include:

Supervisor password access, to prevent unwanted tampering with your visitor database.

Purge function to periodically clear out unwanted visitor details.

Database backup and restore function, to enable you to use different databases for different events such as open days and conferences.

Export, to enable you to send your collected data in csv format to another application such as Excel or Access.

Visit menu

Start a new visit, or end an existing visit.

Reports menu

You can produce a report for all visitors on any date or between specified days. Similarly you can produce a report for any particular individual for any time period.

The date, start and end time for each visit is displayed. If the out time is scored out, the visitor was logged out using the icon, ie the exact time of departure was not witnessed.

Tools Menu

Use the tools menu to set up the supervisor password, the print options for the visitor badges, and to select the font used to display the visitor names on the main screen.

Sales Enquiries:   Telephone: 01189 679126   Fax: 01183 750506
Copyright © 2004 Optus Services Limited